1 Object and definitions

1.1 This document contains the Terms and Conditions of Use, the Privacy Policy and the Security Policy that are applicable to the services offered by Safe Society Labs S.L. through the ami2017.eu website (hereinafter “the website”) with regards to the user information processed in relation to the provision of our services. The use of any of the website services attributes the Condition of User thereof.

1.2 The purpose of the website is to provide information and services related to the AmI 2017 Conference. Such services are based on the participation in the conference.

1.3 Ownership and legal responsibility. The owner and legally responsible entity of the services described in this document is Safe Society Labs S.L. (hereinafter, “the company”) located in Calle Anea, 5, Málaga, SPAIN, with  CIF (VAT number) B93142172. The company is registered in the trade register of Málaga, Volume 4913, folio 32, page MA-110259. Official email for data protection issues: [email protected]

2 Terms and Conditions of Use.

2.1 Users must be over 18 years old. In accordance to Spanish Law, by using or registering for our Services you guarantee that you represent and warrant that you are at least 18 years of age and have reviewed and now consent to the Terms and Conditions contained in this document, and that you are legally entitled to entering into this contract in order to use the website. 

2.2 These Terms and Conditions of Use include as indivisible parts the Security and the Privacy policies.

2.3 The company authorizes its users to view, download and print the content of this website, provided that such use adheres to the Terms and Conditions and is for personal, non-commercial purposes.

2.4 Contents obtained from the website must be used in accordance to these Terms and Conditions. Users are not allowed to remove any reference or notification regarding the ownership, copyrights, trade marks or the intellectual property from contents obtained from the website.

2.5 Access to the services provided through the website are voluntary when these Terms and Conditions are respected. However, the website may contain links to external websites and services that are owned and provided by independent third parties. The company cannot guarantee that the services or contents provided by independent third parties are not subject to the payment of a fee. Consequently, users must take all necessary measures and precautions before using services provided by third parties. Any information about costs or fees of services provided by independent third parties contained in the website  is merely informative. The company does not guarantee under any circumstance that such information is accurate or timely.

2.6 By using the website, the User accepts that the company may, under certain circumstances, and without previous notification cancel its account and its access to the Services. Causes of such cancellation include but are not limited to: (a) suspected or confirmed violation of these Terms and Conditions of Use, or of other regulations that affect the offered Services; (b) requests by police and law-enforcement agents as provided for under the law and supported by court orders when applicable; (c) formal request by the User; (d) closing or substantial modification of the offered Services; (e) technical or security problems, which by nature may require such response; (f) inactivity of the account during a reasonably long period. 

Cancellation of an account may imply the following actions: (i) denial of access to the services; (ii) deletion of user data and contents; and (iii) blocking for future use of the Services. By using the website Services the User agrees that the decision to cancel an account is of the exclusive competence of  the company and explicitly disclaims any liability, loss, damage or risk incurred as a consequence, directly or indirectly, of the cancellation of the account or the denial of access to the Services.

3 User Responsibility.

3.1 The company does not edit or control the Contents created, published or shared by our Users. The company shall not be held liable for any User-provided Contents. The company reserves the right to remove, at its sole discretion and without prior notification, any material which could be construed as being objectionable, offensive or may appear to violate any law.

3.2 The company reserves the right to take measures of temporary or permanent Service interruption for Users who do not behave ethically or appear to violate any law. The company will report any law violation by its Users to the relevant law enforcement agencies.

3.3 Consequently, by using the Services through the website, Users declare knowing these Terms and Conditions and being responsible for the contents and information they provide.

3.4 The following is a non-exhaustive list of of the types of contents that are ilegal or are forbidden in the website. The company reserves the right to modify this list and shall be entitled to investigate and to bring any legal actions aimed at executing the limits established herein. Users must not publish contents that:

  • Are offensive to the online community, such as for instance those fomenting racism, intolerance, hate or promoting physical damage against individuals or groups;
  • Perform or promote harrasment to individuals or groups;
  • Are related to surveys, contests, pyramid schemes, chain letters, junk email, spamming, or any duplicative or unsolicited commercial messages;
  • Contain libelous, defamatory, fraudulent, infringing, lewd, obscene, or pornographic material;
  • Contain information known to be false, misleading, or erroneous by the User;
  • Promote illegal or abusive behavior;
  • Contain copyrighted images, or those that are considered inadequate or not corresponding to the objective of the system;
  • Promote unauthorized or illegal copying of works for which they do not own the intellectual property, such as for instance, those offering pirated software or music, links to those, or information for circumventing or deactivating DRM systems;
  • Contain passwords for restricted-access websites, or information for obtaining them;
  • Provide information related to illegal activities, such as gun trafficking, violation of the privacy of individuals, or creation of viruses, malware or other malicious software;
  • Constitute criminal behavior or promote those, imply commercial activity or sales without the company authorization;

3.5 The User is committed to not using, reproducing, transmitting or making public the texts, graphics, logos and pictures which is copyrighted or any other contents that are owned by third parties without explicit consent of the owners and accepts to compensate the company and to disclaim any liability, loss, damage or risk incurred as a consequence, directly or indirectly, of any breach of the obligations described in this clause.

3.7 The company provides a procedure to notify and request removal of Contents. If you have an objection or complain related to contents in our website, including content provided by other users, and made available through our Services, or if you believe that any Content violates your rights, please let us know immediately.

4 Cookies.

WHAT IS A COOKIE?

4.1 A “cookie” is a small piece of information sent by a website and stored in a user’s browser to allow the website to consult the user’s activity on the site. Cookies constitute a valuable tool used by websites to store and retrieve information about the user. Cookies are implemente as small text files that websites request your browser to store in your hard disk with information about the user behavior in the web site.

Websites use the following types of cookies:

  • Strictly necessary cookies – these are essential for the provision of certain services expressly requested by the user. If these cookies are disabled the user will be unable to receive the website content and services correctly.
  • Analytical cookies – these help to provide statistical data on the use of the website to allow websites to improve our content and service.

COOKIE POLICY

4.2 The website uses cookies to remember your access information in our system in order to personalize your navigation experience and our services.

4.3 Cookies used by the website have an expiration date, which can range from a single session to a fixed future date, from which they become invalid.

4.4 Our cookies cannot read any information in your hard disk and are virus-free. We cannot read cookies stored by other websites in your hard disk.

4.5 You can disable the use of cookies in your browser (see section below). However, if you chose to do so we will not be able to personalize your navigation experience. In any case you will always be able to access our services even if you disable cookies.

4.6 You can always delete cookies stored in your web browser. Please read your browser documentation to learn the specific procedure to do so.

4.7 This website uses Google Analytics and Google Maps. These services are provided by Google, Inc. (“Google”) and also use cookies to provide such services. The information generated by the cookie about your use of the website (including your IP address) will be transmitted to and stored by Google on servers in the United States. Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity for website operators and providing other services relating to website activity and internet usage. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google’s behalf. Google will not associate your IP address with any other data held by Google. You may refuse the use of cookies by selecting the appropriate settings on your browser, however please note that if you do this you may not be able to use the full functionality of this website. By using this website, you consent to the processing of data about you by Google in the manner and for the purposes set out above.  Google’s privacy policy can be accessed at http://www.google.com/intl/eres/privacypolicy.html.

DISABLING COOKIES

Users may choose at any time which cookies to enable on this website using their browser settings:

5 Links.

5.1 Our Services may contain links to external websites operated by independent third parties that we consider that may be of interest for our users. Although we make our best to ensure that those links are safe, we cannot guarantee that external sites comply with the applicable laws and regulations regarding data protection.

5.2 The company does not accept any type of liability, not even in a subsidiary or indirect form, for damages and consequences that may arise from access to, use, or interaction with external websites, as well as for the quality, reliability, safety etc. of the products or services offered through those sites. The company administration is included in the case described in section a) of article 17 of the Law 34/2002 of July, 11th, of Servies of the Information Society and Electronic Commerce (LSSICE) regarding links included in our website, as, despite our rigor and due diligence in checking external links, we cannot ensure that the activities or the information contained in the sites to which those links point, are not illicit or harmful for the goods or rights of the users.

6 Privacy and personal data protection policies.

6.1 In compliance with the Spanish Law on Protection of Personal Data (Ley Orgánica 15/1999, de 13 de diciembre, de Protección de Datos de Carácter Personal (henceforth LOPD), and other applicable laws, the company informs you that the personal data voluntarily provided by filling in registration forms, and other activities related to the Services offered, as well as site navigation data, will be incorporated in automated files of Safe Society Labs S.L., for which Users can exercise their rights to access, amendment, cancellation and objection, as described in clause 7 of these Terms and Conditions.

6.2 The company will only store and process the data items that are strictly necessary for the provision of the Services to its Users, including both registered and unregistered Users. In addition, the company will use the data for improving its services, and may contact Users to inform them about news related to the conference, as well as documentation related to the Services offered, such as updates to these Terms and Conditions, service agreements, and other information relevant for the User. We inform you that in compliance with Article 21 of Law 34/2002, of 11 July, on Information Society Services and Electronic Commerce (henceforth LSSICE), the company shall not send any commercial electronic mail messages that have not been expressly authorized by our Users. Whenever the company sends out commercial information to Users, the word “advertisement” shall appear in the subject line of the message sent.

6.3 We inform you that the data provided through the website, will be stored in servers provided by Hostinger.es, which will be located in Europe.

6.4 By providing their data, and accepting these Terms and Conditions, Users consent to the storage, communication and processing of their personal data by third parties that collaborate with the company for the provision of the Services, and exclusively for the purpose of providing functions that are part of the Services, through the Website.

6.5 Whenever an activity requires the filling of a form and submitting personal information to the company servers, such activity will include mechanisms to guarantee that Users were informed (in accordance to article 5 of the LOPD) and that they gave their consent (in accordance to article 6 of the LOPD) to the form-specific clauses and to these Terms and Conditions.

6.7 Users must complete the forms with true, exact, full and up to date details, being responsible for the damages and losses that could arise from the faulty completion of the forms with false, inaccurate, incomplete or out of date details. By submitting the information Users declare the information to be, to the best of their knowledge, true, exact, full and up to date. The company cannot accept any responsibility for consequences derived from false, inaccurate, incomplete or out of date information provided by Users.

6.8 Please communicate any modification of your personal information at your earliest convenience to ensure that the information contained in our servers is always true, exact, full and up to date.

7 User rights to access, amendment, cancellation and objection.

7.1 Users that have provided their personal data to the company will be able to contact the company administration, as the responsible entity for the data file, in order to exercise their rights to access, amendment, cancellation and objection, which are completely free of charge.

7.2 Given the confidential nature of the data, we do not allow the exercise of those rights through telephone, because it would not allow us to determine the identity of the requestor as the owner of the data.

7.3 Users will be able to exercise their rights shall send in their request in writing to the manager of the file by sending an electronic mail to the address [email protected], specifying the right that they wish to exercise in the subject line and providing in the message body the data that they wish to modify or cancel. Users may also exercise such rights by writing to Administration Department. Safe Society Labs S.L., Arquitecto Francisco Peñalosa, nº 18, CP 29190, Málaga, Spain, indicating the right that they wish to exercise and providing in the message body the data that they wish to modify or cancel. In both cases, Users must accredit their legitimate interest by enclosing a copy of their National Identification Card or Passport.

8 Information Security Policy.

8.1 The company informs its users that we have deployed security measures both at the technical and organizational level to ensure the security of the personal data of its users and to prevent data loss, alteration, and unauthorized access resulting from accidents or attacks, in line with the state of the art, nature of the data and risks to which the data is exposed. This is done in accordance to the contents of article 9 of the LOPD and the Royal Decree 994/1999, of June 11th, therefore complying with the legislation for security measures in automated files containing personal data (RMS). 

8.2 Moreover, the company has established additional security and monitoring measures to reinforce the confidentiality and integrity of the information managed by the website and the services. However, Users must be warned that no security measure is unbreakable. 

8.3 The company maintains continuous supervision, evaluation and control of the processes involved in the website and the services with the goal of ensuring that data privacy is respected.

9 Changes in the Terms and Conditions, the Privacy, Security and Cookie Policies.

9.1 The company reserves the right to modify these Terms and Conditions according to its own judgement or to respond to changes in regulations and on the basis of available case law and jurisprudence. Any modification to these Terms and Conditions will be made public and will be communicated to our Users at least 10 days before coming into force.

9.2 The company reserves the right to modify the Privacy Policy according to its own judgement or to respond to changes in regulations, notably from the Data Protection Agencies, and on the basis of available case law and jurisprudence. Any modification to the Privacy Policy will be made public and will be communicated to our Users at least 10 days before coming into force.

9.3 The company reserves the right to modify the Security Policy according to its own judgement; to respond to changes in regulations and on the basis of available case law and jurisprudence; or to adapt to new knowledge and advances on the state of the art in information security. Any modification to the Security Policy will be made public and will be communicated to our Users before coming into force.

9.4 By using the services through the website after one of the modifications previously described comes into force the User explicitly accepts such changes. In case of drastic changes that may affect the information already stored about our Users. The company will do its best to effectively notify the changes and to give the Users the opportunity to modify or to cancel their information.

DISCLAIMER ABOUT THE GENERAL INFORMATION ON COOKIES

  • The company is responsible for the points listed in the policy presented in section “COOKIE POLICY”.
  • The information provided about what are and how to manage cookies is merely informative. The company cannot guarantee the accuracy or timeliness of that information, neither accept any liability about any direct of consequential damage derived from the lack of accuracy or timeliness of that information because it refers to third-party technologies and systems that can evolve without our consent or awareness.

IMPORTANT VALIDITY NOTE ON THE LEGAL INFORMATION

You should revise the content of this page whenever you visit our website. We keep this page updated to reflect the applicable legislation.
Last modified: September 30th, 2016.